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Wedding timeline/Countdown

There are a lot of these list’s out there but we find they are either way too long and detailed that no one can keep up or they are they are too basic and don’t include all the important tasks. This list is not exhaustive but includes all the important tasks you need to manage and it fits in with booking expectations in Auckland, NZ.

You can also print off our Free Wedding Planner below which includes a timeline like this plus much more.

Free Wedding Planner Download


Rule of thumb when booking vendors:
Vendors such as Planners, Venues, and Photographers that can only provide their service/product to one bride in a day need to be booked straight away.
Vendors that can cater to more than one wedding in a day such as Cake Artists and Stationers can take on multiple clients in a day can be left a little longer. Don't leave it to the last minute though, they only have so many spaces.
If you know who you want- book them asap!

Twelve to Eighteen Months

  • Book Event Planner
  • Set the Date  
  • Organize an Engagement Party if having one
  • Work out Budget
  • Decide on Theme and Colour Scheme
  • Book Venue/s
  • Book Caterer
  • Book Stylist                                              
  • Book Photographer      
  • Book Videographer
  • Book Musicians/DJ
  • Book Florist
  • Book Hair/Make-up
  • Book Pastor/Celebrant etc
  • Find Dress or Dressmaker
  • Choose your Bridal Party
  • Compile Guest List
  • Send ‘Save the Date’ cards especially to those who will be travelling

Six to Twelve Months

  • Order Invitations
  • Order Cake
  • Order Favors                      
  • Book Décor Hire Items
  • Choose Travel Agent
  • Organize passports etc if needed  

Four to Six Months

  • Book Suits for Men  (earlier if custom)
  • Choose Bridesmaids Dresses
  • Arrange Cars or Transportation
  • Discuss Menu
  • Choose a Gift Registry and Select Gifts
  • Shop for your Wedding Rings

Two to Four Months

  • Send Invitations
  • Write Vows and Order of Service Sheets
  • Choose an MC
  • Organize Rehearsal Dinner
  • Finalize Honeymoon Plans
  • Confirm RSVP's

Two to Four Weeks

  • Confirm Guest Count to Caterer/Venue etc  Apply for Marriage License
  • Draw up a Seating Plan
  • Write your Speech
  • Go on your Hen’s Night/Stag Do   

Last Week to Night Before

  • Relax, Relax, Relax
  • Manicure and Pedicure and all that jazz
  • Get a Good Night’s Sleep